Privacy policy

Virtual Automation Tech (“we”, “us”) provides supplier payment control auditing and related advisory services. This policy explains how we handle personal data when you use virtualautomationtech.digital or contact us.

Who we are

Virtual Automation Tech, 30 Traill Street, Rossington, DN11 0EY, United Kingdom. Email: hello@virtualautomationtech.digital. Telephone: +44 070 4062 1431.

Data we collect

• Identity and contact details you submit via forms or email (name, email, phone, organisation).
• Message content describing your enquiry or engagement needs.
• Technical logs such as IP address, browser type, and pages visited, where collected through hosting or analytics tools you have consented to.
• Cookie preferences stored locally in your browser.

How we use data

• To respond to enquiries and provide requested services.
• To prepare proposals, contracts, and engagement deliverables.
• To operate and secure this website.
• To meet legal and accounting obligations in the United Kingdom.

Legal bases

Where UK GDPR applies, we rely on legitimate interests (responding to business enquiries and securing our site), contract performance (delivering agreed services), consent (non-essential cookies), and legal obligation where required.

Sharing

We do not sell personal data. We may share data with IT and professional service providers under written terms, or when required by law. Client engagement materials remain confidential subject to our terms of engagement.

Retention

Enquiry records are kept for up to 24 months unless a client relationship continues. Contract and billing records are retained as required by UK law, typically up to six years.

Your rights

You may request access, correction, erasure, restriction, or objection where applicable, and you may complain to the Information Commissioner’s Office (ICO). Contact us using the details above to exercise your rights.

International transfers

If tools process data outside the UK, we use appropriate safeguards such as standard contractual clauses or equivalent transfer mechanisms.

Contact

Privacy questions: hello@virtualautomationtech.digital or write to our Rossington address.